RE Software Pty Ltd Events and Competition Non-Monetary Contribution Policy

  • Events and Competition Non-Monetary Contribution Policy
  1. Definitions

    "Provider" means RE Software Pty Ltd.

    "Board" means individuals elected by shareholders as the governing body of a company.

  2. Introduction

    The Provider's Board is dedicated to guaranteeing that all contribution arrangements are conducted in an ethical manner.

  3. Purpose

    The aim of this policy is to establish a framework and guidelines for forming productive partnerships between the Provider and orginisations, particularly through non-monetary contribution alliances. Building relationships through contribution can be a potent method for strengthening partnerships. It is acknowledged that such partnerships can deliver significant community advocacy aligned with the Providers mission and fundamental values as an organisation.

  4. Policy

    1. Any contribution and contribution of the Provider, or any symposium, project, program or event held by the organisation will not give the sponsor the power to influence any decision of the organisation.
    2. The Provider will not engage in any partnership or alliance with any corporation or organisation if it would compromise the financial, legal, or moral integrity of the organisation or negatively affect its reputation in the community. Contribution for companies that promote tobacco, alcohol, gambling or any products that are not aligned with the Provider's mission are prohibited.
    3. The Provider adheres to its internal policy of providing significant financial support for events and competitions to cover the associated costs. Unless approved by 75% of the Board, the Provider does not engage in any monetary transactions related to events and competitions.
    4. All organisations, including not-for-profit companies, charities, businesses, and the private sector, are allowed to apply for either Events and Competition Non-Monetary Contribution or Monetary Sponsorship for each individual event. The provider will not entertain multiple proposals for the same event.
  5. Responsibilities

    The development and review of the Events and Competition Non-Monetary Contribution Policy is the responsibility of the Board.

    All staff members, including casual, permanent, contract, and volunteers, as well as Board members, are responsible for complying with this policy.

  6. Procedures

    All events and competition and contributions involving the Provider must be identified and recorded with a formal Agreement, which is a written document outlining the negotiated terms for contribution.

    Naming rights associated with any contribution must be approved by the Board.

    Applications for contribution will be considered only upon request, and only those providing promotional opportunities for the Provider will be reviewed.

    The applicant seeking contribution must submit a written proposal outlining the negotiated terms, the level of support required, and the benefits to the Provider. A minimum of three months' notice is preferred.

    The proposal must demonstrate evidence of the applicant's ability to manage the project and funds to deliver the projected benefits.

    Contribution activity must align with the values and corporate direction of the Provider.

    The Provider reserves the right to request additional information relevant to making an informed decision in relation to the contribution, prior to the agreement and throughout the course of the event or competition. The amount of information required is at the discretion of the General Manager.

    Contribution offers will be based on this policy and the resources required.

    To be considered successful, applicants must furnish the Provider with a formal agreement that necessitates the agreement and signature of all involved parties.

  7. Events and Competition Non-Monetary Contribution Policy Agreement Guidelines

    When creating a contribution proposal and agreement involving the Provider, the following must be included:

    1. General Information:

      This will include the name, the contact information of the applicant, and a biography of the organisation.

    2. Description of the Continuation Alliance:

      This will include a comprehensive description of the item, project, or event around which the contribution alliance is constructed, along with a list of obligations for both parties. It will also explicitly itemise obligations of the parties in market research or analysis.

    3. Advertising and Promotion:

      This will include the advertising coverage, comprising the channels to be utilised and market reach.

    4. Terms of Agreement:

      This will include the dates for commencement and conclusion of the event or competition.

    5. Key Personnel:

      This will include the names of the individuals primarily responsible for the event or competition.

    6. Services:

      The Provider needs a comprehensive list and description of the required software services.

    7. Continuation Terms:

      An itemised list of hardware, software, and Auctions Live team members required to achieve the desired outcome.

    8. Obligations of the Parties to Each Other:

      The obligations of the parties will be determined on an individual basis, including responsibility for any market research or program or evaluation duties, reporting, and approvals.

    9. Breach of Agreement:

      The agreement should stipulate what shall occur in the case of a breach of agreement.

    10. Contribution Discontinuation Rights:

      The Provider reserves the right to cancel the contribution should circumstances dictate.

    11. Right to Cancel Contribution for Reputational Reasons:

      The Provider reserves the right to cancel the contribution if matters occurring or becoming known after the signing of the agreement make it likely, in the Provider’s reasonable opinion, that the continued association may cause the Provider to become subject to criticism or otherwise held in disrepute.

    To submit your proposal for contribution, please click here to complete the form. Kindly note that the review process may take up to 10 business days. Please be advised that if your contibution proposal is declined, The Provider is unable to disclose the reason for the decision.

  8. Policy Update

    This policy will be updated annually or whenever necessary. This policy was last endorsed by the Board on 01/07/2023

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